General concept : Site report
When the job site report is created, you add your employees and complete the information for each employee that is entered. Cactusoft Construction has the option to suggest employees based on their qualifications related to the site. The employee form is broken down into three columns: the information to fill out, the recommendations (the middle column) and the timesheet (the punch or photo taken). In an employee form, here are the fields to be able to complete it:
Absent?
By checking and accepting that the employee is absent, the form will be modified and adapted. The field Profession and annex can be changed at any time. You enter the number of hours of the day the employee is absent and the reason for their absence.
Profession and annex
The profession and annex are linked to the qualification of your employee. It is possible to modify it depending on the type of site.
Hours
This is the time spent on a job site during a day and the type of schedule the employee is assigned. In the section, you have:
-
Simple time Or Double time
-
Night bonus
-
Role : is he team leader, group leader or employee at the time of day
-
Schedule type : if it is regular, if the hours of the schedule are compressed or the time is tailor-made. The field Schedule type can be set by default if the main qualification has already been configured.
-
Special status : Is this a temporary assignment, is he following training (internal or external) or is he carrying out light work on the site
For more information on custom time fields, see the Qualifications page
If your worker has a custom schedule type, it is important to enter the time in the field Simple time Or Double time.
In Type of schedule, the tailor-made schedule may impact payroll verification. If you have:
-
Put a 0 in one of the fields. This is considered overtime on pay.
-
Leave one of the fields empty. This is considered regular time.
Travel and board
This section helps calculate the journey from the employee's home to the job site or from one job site and travel to the next one. Also, you can select the type of vehicle that the employee used to travel.
-
Origin : if the employee left his home or if he left the previous site
-
Distance (in km) : Cactusoft Construction takes information from the site and that of the employee using geolocation and calculates for you. The initial distance calculation is from the employee's home to the job site. In the recommendation column, it displays other route calculations like that of the previous site and the software can make suggestions for you. You can always modify if the route calculation is wrong
-
Vehicle : the employee uses his vehicle to get to the work site, either he uses his vehicle for work purposes or the employer can provide a vehicle as part of the work
Costs
In this section, you can enter costs related to bus travel and/or making a presentation (for example: giving training on the job site). For the field Bus, you must enter the amount and for that of the field Presentation, you must enter the time.
Expenses
The expenses are related to the employee's work. You add the number of expenses you want. Make sure the invoice amount is the full amount (you must include tax in it). If the employee gives you the amount before taxes, you select the expense type. Next, the recommendation column shows you the taxes that are associated with the type of expense you need to calculate.
Others
The field Delay can be found in this section. You can note how long the employee was late in their work day and the reason for the delay.